On Friday, a free WBA webinar reviewing the latest PPP forgiveness changes will be the first WBA training program held virtually on our new digital hosting platform: Zoom. 

Why Zoom? 

WBA leadership called together an internal group of stakeholders and subject matter to lead the initiative to update the association’s capabilities regarding virtual engagement with its members. This subcommittee reached out to other state banking associations and member institutions for their input. After careful review of several different vendors, WBA selected Zoom for its wide array of features, security options, and product stability.  

For example, one exclusive feature will be utilized for many larger events: breakout rooms. Just like a WBA in-person event, this option allows attendees to discuss or collaborate with a smaller number of fellow attendees before rejoining the large group for the main session.  

Zoom also has several updated security features that will give WBA flexibility in how public our meetings and events are. For example, Zoom has a waiting room feature where everyone who joins the meeting is automatically placed in an individual “Waiting Room” until the host (WBA or a moderator) allows them into the meeting room after checking their name and email address against a list of registered attendees.  

Another security feature is the ability to lock the meeting after everyone has arrived. That way, even someone with the secure link and meeting ID will not be able to enter (one more reason to never share your meeting link).  

What’s changing? 

Previously, WBA relied on a variety of virtual hosting platforms to deliver different products and services. Some webinars used Adobe Connect, some calls took place over WebEx or GoToMeeting, and others. Now, nearly all of WBA’s virtual member engagement will be on one system—much simpler for you! 

For members, using Zoom is similar to most other virtual host platforms. You’ll receive a confirmation email containing a link to access your meeting, webinar, or event. Click the link to join at the time of the meeting. You can either download Zoom to your device for future use or launch Zoom in your internet browser (no download required).  

Zoom provides attendees with personalization options, too. While attending a webinar or other presentation, you can choose whether to view the presentation in the main window or the speaker. During meetings, you can decide if you want to see a large display of whomever is speaking or switch to Gallery View to see everyone in the meeting. You can also choose whether to listen in using your computer or connecting to audio via your phone. 

  Before You Join Us 

   Here are a few Zoom best practices to consider: 

  • Never share your meeting link or password. If you have colleagues who want to attend, encourage them to register themselves or attend the meeting together in a conference room.  
  • Click the link in your confirmation email to join the event a few minutes before the start time. That way you can adjust your camera, microphone/headset, and resolve any technical difficulties and not miss a second!  
  • Always keep yourself on mute unless you’re speaking to reduce echo and background noise. (If you’re attending a webinar, you will be muted by default.) Tip: Press and hold the space bar to unmute yourself for a few seconds to chime in. Release the space bar and you’re back on mute.  
  • Ask questions using the Chat or Raise Hand functions. You may also have the option to submit questions in advance to the event host (see your confirmation email for contact information).