Record Retention in the Digital Age: What to Keep, When to Destroy, What Holds Up in Court?

As technology evolves, so too do record retention guidelines.
Do you need to retain originals, or will digital versions do the trick? Does your staff know the difference? Are your policies up to date with the E-Sign Act requirements? Learn the answers to these questions and more in this practical webinar.

After This Webinar You’ll Be Able To:
Understand when an imaged document is legally enforceable and when an originally signed document is required to be retained
Determine when it is permissible to deliver disclosures, contracts, and statements electronically
Analyze your financial institution’s operational requirements regarding electronic records
Develop record retention policies for electronic and imaged documents
Understand the requirements of the Electronic Signatures in Global and National Commerce Act (i.e., the Federal E-Sign Act)

Webinar Details
Although the digital age can make transactions more convenient, it also can make record retention more complicated. Every day, your institution processes numerous electronic documents and records and relies on various imaged documents. Not all imaged documents are treated the same under the law. Do you know which originally signed documents must be retained and which can be destroyed after being imaged? It is more important than ever to understand the rules regarding electronic documents and imaged documents to adequately protect your financial institution.

Who Should Attend?
This informative session is designed for deposit and loan personnel, including deposit operations staff, loan operations personnel, retail officers, commercial officers, technology staff, service personnel, attorneys, compliance officers, auditors, managers, and others involved in creating record retention policies and responding to document requests.

Take-Away Toolkit
Sample language that that can be added to your existing document retention policy to authorize the use of imaged documents
Special provisions to obtain consent from consumers for the use of electronic documents
Employee training log
Interactive quiz
PDF of slides and speaker’s contact info for follow-up questions
Attendance certificate provided to self-report CE credits

NOTE: All materials are subject to copyright. Transmission, retransmission, or republishing of any webinar to other institutions or those not employed by your agency is prohibited. Print materials may be copied for eligible participants only.

Presented By
Elizabeth Fast, JD & CPA — Spencer Fane LLP

Elizabeth Fast is a partner with Spencer Fane Britt & Browne LLP where she specializes in the representation of financial institutions. Elizabeth is the head of the firm’s training division. She received her law degree from the University of Kansas and her undergraduate degree from Pittsburg State University. In addition, she has a Master of Business Administration degree and she is a Certified Public Accountant. Before joining Spencer Fane, she was General Counsel, Senior Vice President, and Corporate Secretary of a $9 billion bank with more than 130 branches, where she managed all legal, regulatory, and compliance functions.

Registration Options

  • $245 – Live Webinar Access
  • $245 – OnDemand Access + Digital Download
  • $350 – Both Live & On-Demand Access + Digital Download


Jul 06 2022


10:00 am - 11:30 am



More Info